UUP Performance Program Evaluations | Human Resources

The Memorandum of Understanding between UUP and the State of New York and the Policies of the Board of Trustees states that professional employees shall be evaluated once each year, as well as when changing conditions warrant. On the ��ñ�� web site, you can refer to the .

These policies mandate that professional employees, term and permanent, receive a written evaluation at least once a year; and that the evaluation is based on a current performance program for the employee. The annual evaluation is based on last year's program; a new program for the year ahead must be signed and submitted along with the evaluation. Even if there are no changes in job duties, the program for the year ahead must be reviewed and signed with the new dates.

Other times that the performance program needs to be reviewed or revised are as follows: change in supervisor; change in work arrangement, such as part-time to full-time, or annual to college year; change in budget title or campus title, and with additional or different duties.

The individual schedule for each employee's annual program/evaluation is the result of our local campus agreement. To keep timely with future term renewal/non-renewal decisions, the annual program/evaluation for term employees are due at least 2 months in advance of the annual term dates.

For example, if you have been in your full-time term appointment for more than one year, and your term contract date is October 15 through October 14, then your annual performance program and evaluation date would be August 14. However, during the first year of a term appointment, evaluations are due at 5 months and 10 months (or 2 months before annual term date). So in this example, in the first year, evaluations would be on March 14 and again on August 14.

For professionals who have attained permanency, the annual performance program and evaluation date is now January 31st.

Steps to Using the Performance Program System:

Performance Program Evaluations
Appointment Type	Performance Program/Evaluation Cycle
All New Employees	Initial performance program is due within 45 days of hire.
Full-Time Term, First Year Annual/College Year	At 5 months, an evaluation accompanied by a new/reviewed program is due. At 10 months, another evaluation is due, accompanied by program for the year ahead. **If initial term contract is for more than one year, follow Second Year (or more) schedule below.
Full-Time Term, Second Year (or more), Annual/College Year	New/reviewed program and evaluation is due 10 months into employees annual contract, which is 2 months before their anniversary date.
Permanent	New/reviewed program and evaluation is due January 31st every year until employee leaves permanent UUP professional position.
Part-Time Term (includes Hourly Term)	New/reviewed program and evaluation due 8 months into employee's contract, which is 4 months before their anniversary date. **This schedule remains the same, each year, throughout employee's part-time term appointment.
Temporary (Full-Time or Part-Time)	Evaluation due one month before the end of employee's temporary appointment.
Temp Probationary (Promotional)	With a promotion or change in budget title, the evaluation begins with the date of promotion/reclassification and ends one year later. The evaluation is due 10 months into the probationary period, which is 2 months prior to the end of their probation year. **After the one year probationary period, if the employee is term and remains in the promoted position, then this 10 month evaluation date will become their new annual evaluation deadline. If the employee is permanent, their evaluation cycle will return to the January 31st due date.